% Template for voting table: could be macroised. % RRR % \begin{tabular}{lr} % For& \\ % Against & \\ % Abstentions & \\ % \end{tabular} \newcommand{\voting}[4]{\begin{quote}% \begin{tabular}{lr@{}l} For& #1 & \\ Against & #2 & \\ Abstentions & #3 & #4 \end{tabular}\end{quote} } \def\ithead#1{{\bf #1 \ }\ignorespaces} \title{Report of the 1993 UKTUG AGM} \author[R. A. Bailey]{R. A. Bailey \\ Hon. Secretary 1991--} \begin{article} \subsection*{Official report of the AGM of the UK \TeX\ Users Group\\held at Aston University (Room 708, Main Building)\\ on Wednesday 20~October 1993 at 1140 hours } There were at least twenty-five members present. The following is a brief summary of the business transacted; it is categorized by, roughly, the numbered agenda items. \begin{enumerate} \item \ithead{Report of the 1992 AGM} This report had already been published in {\em Baskerville}, Volume~3, Number~1. Copies were also available at the meeting. The report was received as correct. \item \ithead{Matters Arising not elsewhere on the agenda} The Secretary reported developments on two agenda items. \begin{enumerate} \item [6] Of the committee membership in November 1993, four people had resigned because of pressure of other work: S.~F.~Brooks, I.~McNeil-Sinclair, D.~V.~Murphy and G.~Toal. \item [12] The committee had considered the suggestions made from the floor and decided that: \begin{itemize} \item the Group does not have the resources to organize professional training but should attempt to provide information about training; \item members should not be able to elect to receive notices from \ukt\ primarily by electronic mail or primarily by ordinary mail, because this would effectively double the workload of the officers concerned; \item there should be a \ukt\ Membership List as soon as the committee has sufficient resources to produce one. \end{itemize} \end{enumerate} \item \ithead{Chairman's Report} The Chairman, P.~Abbott, read his report; he apologized for the sick leave which had prevented him playing as active a part as he would have liked, and described the success of the international \TeX\ Users' Group meeting held at Aston in the summer. \item \ithead{Approval of Accounts} The Treasurer's report was given orally. Copies of the unaudited accounts for 1992--93 were presented. When audited, the accounts will appear in {\em Baskerville}. There was some discussion of the loss made on the two-day meeting at Royal Holloway and Bedford New College in April 1993, which had been the Group's first residential meeting. The incoming committee was asked to learn from this experience. \item \ithead{Appointment of Auditor(s)} Colin Smith was reappointed auditor for 1994, and thanked for his work to date. It was agreed to pay him an honorarium of \pounds 25. \item \ithead{Membership Fees} The Treasurer proposed the following motion, on behalf of the committee: \begin{quote} \it The membership fee for 1994 shall be \pounds 18.00 for full membership or \pounds 9.00 for full-time student membership. Anyone who joins the UK \TeX\ Users' Group on or after 1~October 1993 will, for the above fee, become a member until 31~December 1994, although they will be ineligible to vote on business of the UK \TeX\ Users' Group until 1~January 1994. There will be no reduced membership fee for those joining after 1~May 1994. \end{quote} It was passed {\it nem.\ con.\/} However, it was pointed out that the proposed increased frequency of {\it Baskerville\/} was a substantial new benefit of membership, and that some costs previously absorbed by members' institutions might have to be paid in future. The incoming committee was asked to bear these points in mind when recommending the 1995 membership fee. \item \ithead{Meetings Fees} The Treasurer proposed the following motion, on behalf of the committee: \begin{quote} \it The customary fees for attending ordinary meetings and workshops shall remain at their 1992--1993 levels, that is: \[ \begin{tabular}{ll} for meetings---&\pounds 20 for members\\ &\pounds 30 for non-members\\ for attending workshops---& \pounds 30 for members\\ &\pounds 40 for non-members.\\ \end{tabular} \] \end{quote} It was passed {\it nem.\ con.\/} Members were reminded that the differential is set so that members recoup their membership fees by attending only two meetings. \item \ithead{New Chair} The outgoing Chairman announced that only one nomination for Chairman had been received. Therefore, no ballot would be necessary, and the new Chairman would be C.~A.~Rowley. \item \ithead{Election of Committee} Of the previous committee, R.~Fairbairns and S.~P.~Q.~Rahtz continued. Of those retiring, R.~A.~Bailey stood for re-election. Further nominations for committee membership had been received for M.~Clark, J.~Fine, A.~Jeffrey and A.~Nimmo. These five people were all elected to the committee, bringing the total size of the committee to seven (excluding the Chair). Subsequently, the committee co-opted P.~Abbott and C.~Hewlett. \item\ithead{Newsletter Editor} S.~P.~Q.~Rahtz, the current editor the Group's newsletter, {\em Baskerville}, reported his intention to publish one issue every two months, with content and frequency taking precedence over absolute quality. The meeting supported this approach. \item \ithead{Topics for Meetings} The membership made the following suggestions for meetings. \begin{itemize} \item A one-day basic introductory course twice per year, to be advertised widely, and to make sufficient profit to subsidize conferences. \item A one-day `New Developments' briefing twice per year, with the opportunity to bring floppy discs and obtain updates of software. \item \LaTeX3. \item New Typesetting System. \item Local evening meetings on the model of the Royal Statistical Society, perhaps with the same speaker at several meetings. \item Joint meetings with other societies. \item Meetings to be held in academic breaks, so that more members can attend. \item Meetings to last at most one day, usually. \end{itemize} \item \ithead{Aston Archive} P.~Abbott reported that {\tt uk.ac.tex} would cease to exist at the end of 1993, but that the Aston Archive would be maintained for the foreseeable future, with {\tt ftp} access. The meeting thanked P.~Abbott for managing the Archive for so many years. The question was raised as to whether the Archive should formally belong to \ukt. \item \ithead{\TeX nical services to members} There was some discussion about whether the \ukt\ should, or could, provide standard em\TeX\ and oz\TeX\ distributions; about the links between such distributions and the Archive; about maintaining standard sets and documentation jointly with GUTenberg; about the desirability and possibility of providing software to non-members, perhaps at a higher cost; about answering questions relating to the installation and set-up of any software distributed by the group. The committee was asked to consider these matters. \item \ithead{Cathy Booth Memorial Fund} The meeting approved the establishment of a trust to administer the Cathy Booth Memorial Fund. \item \ithead{Deaths} The deaths were reported of \ukt\ member Catherine Griffin and Yuri Melnichuk, a founding member of the Ukrainian \TeX\ users' group visiting the U.~K., both in summer 1993. \item \ithead{TUG'93 Hardship Fund} P.~Taylor reported that the \ukt\ had donated \pounds 1000 to this fund, which had over \pounds 5000 in total. It had been used to pay some travel and accommodation expenses of 16 participants at TUG'93, mostly from Central and Eastern Europe, who would otherwise have been unable to attend. The \ukt\ was thanked for its donation. \end{enumerate} \end{article}